TAEKWONDO STATE ASSOCIATION BYLAWS
ARTICLE I. NAME
The name of this organization is the New Jersey State Taekwondo Association. The principal office of this State Association shall be located at 214 Hamilton Boulevard, South Plainfield, New Jersey 07080.
ARTICLE II. TYPE
This organization will be a nonprofit corporation and is required to maintain its 501c3 status for tax purposes with the Internal Revenue Service (IRS).
Further, this State Association is a recognized member of USA Taekwondo by being in full compliance with the USA Taekwondo requirements to be recognized as a member state association.
ARTICLE III. DURATION
The duration of the New Jersey State Taekwondo Association is one year, but is renewable, subject to approval of, and recognition by USA Taekwondo.
ARTICLE IV. MEMBERS
This State Association will consist of Clubs, Club Owners, Instructors, Athletes, Referees, and Coach members.
ARTICLE V. PURPOSES
The purposes for which this State Association is organized are as follows:
- To develop interest and participation throughout the state in the sport of Taekwondo and the martial art of Taekwondo;
- To conduct state qualification events that lead to the participation of the state Taekwondo athletes at USA Taekwondo national events;
- To support Taekwondo athletes within the state to USA Taekwondo national competitions;
- To promote the growth and development of Taekwondo within the state through the hosting of seminars and activities designed to grow Taekwondo within the state;
- To provide equitable support and encouragement for participation in Taekwondo programs for male and female Taekwondo athletes without discrimination on the basis of race, color, religion, age, sex, or national origin;
- To provide and to coordinate technical information on physical training, coaching, and performance; Purchase equipment needed to help athletes.
- To encourage physical fitness and to improve the quality of both competitive and non-competitive Taekwondo among those who participate solely for the physical, educational, or social benefits derived therefrom;
- To support any USA Taekwondo National Event that takes place within the state boundaries.
ARTICLE VI. DUTIES OF THE STATE ASSOCIATION
Section 1: The duties of the New Jersey State Association are:
- To conduct a USA Taekwondo-sanctioned qualification tournament that will serve as the vehicle for our state Taekwondo athletes to participate in USA Taekwondo national events;
- To designate teams and individuals to represent our state in USA Taekwondo national events;
- Each State Association must file an annual financial report with the USA Taekwondo Headquarters Office not later than May 15 of each year. Any state that files a state tax return must also file a copy of its state tax return with the USA Taekwondo National Office not later than May 15 of each year.
- A copy of the minutes of each meeting of the State Taekwondo Association must be sent to the Membership Services Manager of USA Taekwondo by return receipt mail within thirty (30) days of the date of the meeting;
- Within thirty (3) days after the election of officers and athlete representatives of the State Taekwondo Association, the president of the State Association must send a report to the Membership Services Manager of USA Taekwondo by certified mail return receipt requested. In this report the State President must identify the officers for that State Taekwondo Association and must attest that these individuals were elected in accordance with the USA Taekwondo Bylaws.
- To facilitate, through orderly and effective administrative procedures, the resolution of conflicts or disputes which involve any members, athletes, coaches, instructors, trainers, managers, state officials, or administrators which arise in connection with participation in state Taekwondo activities and/or events;
- To adhere to, and to promote the Safe Sport policies as adopted by the USA Taekwondo National Office;
- To provide financial support or value in kind, if possible, to athletes that represent the state association at USA Taekwondo National Events; Team Trials and any event the President deems worthy;
- To publish a newspaper, magazine, website, or other media publications to promote state activities;
- To amend these Bylaws in a manner not inconsistent with the Bylaws of USA Taekwondo, or with the laws of the United States of America.
Section 2: The State Association shall, by and through its President, file in the office of the Secretary of State, or similar office, the name and mailing address of an authorized agent of the State Association upon whom local process or demands against the State Association may be served.
Section 3: The State Association shall have no power to issue stock or to engage in business for profit or gain.
ARTICLE VII. MEETINGS
Section 1: There will be two regular meetings of the State Association each year:
- An Annual Meeting to be held in November or December of each year; and
- A Mid-Year Meeting to be held in May or June of each year. The State Officers/Executive Committee shall be responsible for coordinating the arrangements for these meetings.
Section 2: Annual Meeting and Elections (every 4 years)
- The annual meeting and the election of officers of a State Taekwondo Association shall be held in the month of November.
a. The election of officers must be held not later than November 30.
b. If no election is held, the State Association will be out of compliance with USA Taekwondo and will not be recognized as a USA Taekwondo State Association. USA Taekwondo will not appoint a State President in the absence of a State Association Election.
- At the annual meeting, each State Association with three (3) or more registered clubs with USA Taekwondo shall elect the following officers:
a. President (1)
b. Vice Presidents (4)
c. Secretary General (1)
d. Treasurer General (1)
Elected officers of a State Association shall serve for a term of two 4) years, starting on January 1st of the year following the elections.
- The Executive Committee of a State Taekwondo Association shall consist of the elected officers, and additional individuals that meet the principle of a minimum of 20% athlete representation.
Section 2.5: Qualifications to Run for Office
- Current member of USA Taekwondo.
- Club owner registered with USA Taekwondo.
- Must have completed a background check in the last 2 years.
- Active member and supporter of the New Jersey State Taekwondo Association for 3 consecutive years. (New Jersey State Championship)
Section 3: The Secretary General shall give written notice of the time and place of each meeting to each known Club Owner and voting member of the State Association at least thirty (30) days prior to the meeting, and shall set out the specific agenda for the meeting.
Section 4: All voting members at a State Association Meeting will be those who meet the voting criteria as of thirty (30) days prior to the State Association meeting.
Section 5: Visitors
Interested persons may, at the discretion of the State President, be allowed to attend the meeting of the State Association, but shall have no right to be heard, unless extended that privilege from the President. The President may order a meeting closed only to voting members.
Section 6: Agenda
- Any State Officer or Committee Chair may place before the State Association any matter relating to the affairs of the State Association, provided that, at least sixty (60) days prior to the scheduled meeting, a written notice is submitted (either by email or by regular mail) to the Secretary General describing specifically the matter desired to be placed on the agenda. Matters so noticed shall be placed on the agenda without requiring approval of the Officers.
- At least twenty (20) days prior to each meeting the Secretary General shall distribute to each of the officers a copy of the tentative agenda.
- The President and/or the State Officers may place any matter on the agenda at any time.
- The State Officers shall hold an agenda meeting before each regular meeting to establish the order of the agenda items.
- The following items require prior approval by a majority vote of the State Officers in order to be placed on the agenda for any regular meeting:
- Removal or Impeachment of an elected officer;
- Removal of the Executive Director
Section 7: Credentials Check
The State Officers and the Chair of the State Athletes’ Advisory Council shall act as the committee on credentials and will determine the qualifications of each voting delegate at any meeting of the State Association.
Section 8: A quorum at regular meetings of the State Association shall be the members present at the regular meeting. The quorum of a Special Meeting shall be 50% of the eligible voting membership, plus one (1) vote.
Section 9: Voting Eligibility
A voting member of the State Association must meet the following criteria:
- Current registered member of USA Taekwondo;
- Active member of the State Association, remaining in good standing over the immediate past three (3) years prior to the meeting;
- Club owner of a Club/School/Dojang with USA Taekwondo.
- Completed and Passed a Background Check within the past 2 years.
- Each club owner/club representative that meets the above requirements will have one (1) vote at the State Association meeting.
- A minimum of three (3) separate Clubs/Club Owners must be represented at a regular meeting in order to conduct State Association business.
Section 10: Special Meetings
Special Meetings of the State Association may be called by the President with the approval of a majority of the State Executive Committee. Notice of a Special Meeting must specify the reason for calling the meeting. No business shall be conducted at a special meeting that is not within the scope of the specified reason in the notice, unless consideration of such other business is first approved by three-fourths (3/4) vote of the voting membership present at the special meeting.
Section 11: Dispute
In the event of a dispute, the current edition of Robert’s Rules of Order shall govern the proceedings at all meetings of the State Association.
ARTICLE VIII. OFFICERS AND COMMITTEES
There shall be officers and committees as specified and as elected or appointed in the manner prescribed in these Bylaws. All matters of the state association shall be determined by a majority vote of all elected officials.
Section 1: President
- The President shall preside at all meetings of the State Association;
- Shall see that all duties and responsibilities of the State Association are properly and promptly carried out;
- Shall appoint such committees as may be necessary to fulfill the duties and responsibilities of the State Association;
- Shall be, ex officio, a nonvoting member of all Committees and shall perform such duties as may be assigned by vote of the State Association voting membership, or as assigned by the State Association Bylaws.
- Communicate with the State Association members to keep them fully informed of happenings and needed decisions to carry out the State Association responsibilities;
- Shall require USA Taekwondo sanctioned State Championships to be held annually;
- Shall organize and supervise State Association Taekwondo activities such as Referee Certifications Seminars, Coaching seminars, etc.
- Shall attend the National Taekwondo Championships and the Annual Convention of USA Taekwondo. With all expenses paid by the association
- The President shall be the publisher of all media publications of the State Association.
- The President has the power to veto any and all decisions and to distribute the funds where he/she sees fit.
Section 2: Vice-Presidents
- The Vice-Presidents shall act as a group of executive assistants to the President and, in the case of the absence, resignation, removal, or inability to act on the part of the President.
- Once the absence, resignation, removal or inability to act of the President has been accepted or confirmed by the State Association membership, a new President will be elected at the subsequent State Association meeting. A Special Meeting may be called for the sole purpose of replacing the State President who was deemed absent, removed, resigned, or unable to act.
- The Vice-Presidents shall each be assigned by the President to serve as Committee Chair, as necessary.
- The Vice-Presidents shall discharge such other duties as may be assigned by the President.
Section 3: Secretary General
- The Secretary General shall keep the records of the State Association; supervise the taking, production, and distribution of meeting minutes; attend to the publication of official reports; attest to documents and perform such other functions as usually pertain to this office.
- The Secretary General shall discharge any other duties as assigned by the President.
- The Secretary General shall send a copy of the minutes of each State meeting to each registered Club Owner in the State at least 30 days prior to the next regular State meeting.
Section 4: Treasurer General
- The Treasurer General shall have charge of the funds and books of accounting of the State Association and shall administer them in accordance with the Code of Operations. The Treasurer General shall receive and deposit the State Association funds in such bank or banks as authorized by the State President.
- The Treasurer General shall disburse such funds in the manner authorized by the State President.
- The Treasurer General shall render an annual financial report to the State Association at its regularly scheduled meetings, quarterly written reports to all the State Association officers, and any other special reports as may from time to time be called for by the President.
Section 5: Executive Committee
The State Executive Committee shall consist of all duly elected officers, in addition to the necessary athlete representation to equal 20% of the Executive Committee. Athlete representative(s) on the Executive Committee are elected/selected by the State Athlete Advisory Council
Section 6: Audit Requirements
An Independent Certified Public Accountant selected by the President of the State Association collectively shall audit the accounts and financial reports of the President and of any other person handling funds of the State Association annually.
Section 7: Officer Eligibility
All State Association officers must be USA citizens and shall have been active, registered members of USA Taekwondo; residents of this state; and active participants in the State Association, and members in good standing in both USA Taekwondo and the State Association for at least three (3) consecutive years immediately prior to the date of the election.
Section 8: Term of Office
- Except as provided elsewhere, the officers elected at the Annual Meeting shall take office on the first January following the election and shall serve for two (4) years. The President may serve for two full consecutive terms.
- In the event that a President has succeeded to the office of President due to the death, resignation, removal or other incapacity of the Past President and has served for at least one year or longer, the President shall be considered to have served a full term.
ARTICLE IX. STATE CHAMPIONSHIPS EVENTS
- The date, time, and location for annual State Championship tournament(s) shall be determined by a majority vote of the State Executive Committee.
ARTICLE X. OPERATION OF STATE TAEKWONDO ASSOCIATIONS
- All State Taekwondo Associations shall be bound by the Code of Operations of USA Taekwondo.
- All State Taekwondo Associations shall operate in accordance with the standard State Bylaws established by USA Taekwondo.
- Upon approval by the USA Taekwondo CEO, the State Taekwondo Association shall be empowered to modify the standard Bylaws provided by USA Taekwondo. However, the modified or amended Bylaws must be approved by the CEO, USA Taekwondo before they are enacted.
ARTICLE XI. REPLACEMENT OR REMOVAL OF OFFICERS
- In case of an officer’s resignation or removal, the remaining officers shall elect a replacement officer for the remainder of his/her term.
- Any insubordinate action(s) shall lead to the removal of the officer.
- Any officer can be replaced for cause/no cause.
- President makes final decisions on replacing officers.
ARTICLE XII. COMPENSATION
- No officer should receive a regular paycheck.
- Compensation bonus shall be provided to officers depending on success of State Championship and fulfillment of duties as decided by the President. Pay for expenses for hosting state training events and operations.
These by laws were approved by the New Jersey State Taekwondo Association.